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How to use eCRIS Document/Filing Search

 

The purpose of eCRIS Document/Filing Search option is to offer public users the ability to search for and view documents filed by committees during the course of their existence. The first step in accomplishing this is to specify the search criteria. Before you specify any criterion it is recommended that you articulate your search into a well defined statement. We have expanded the search criteria so as to allow the public to quickly access the information they desire. In doing so, therefore a search which is not well defined can result in returning thousands of documents thus causing the public user to become frustrated and more importantly wasting their time. We value your time and equally valuable to us is your ability to retrieve desired results.


 We offer these basic tips for you to consider when using eCRIS Document/Filing Search option:
You MUST specify a search value for at least one of the following search fields (marked with an asterisk):
       Committee Name 
       Candidate / Chairperson Name
       Office Sought
       Treasurer Name
eCRIS Document/Filing Search criteria values specified by the users are NOT case sensitive.
Do NOT use wild card search characters (such as *, %, and so on) when specifying search values for the text type search criteria.
Do NOT use punctuations (such as -, ‘, “, !, +, ?, @, and so on) when specifying search values for the text type search criteria.
Whenever possible only provide search criteria that you are certain of.
   Committee Type (Show Details...)

By default, the ALL category radio button is selected. If you are searching for a specific type of committee, choose the appropriate committee type radio button. For example, select the Candidate Committee radio button and then type "smith" under the Candidate / Chairperson Name. The system will provide a list of all types of documents filed for candidates whose name contains the word "smith". The following is a brief definition of types of committees registered with the SEEC. Please note that the candidate committees established on behalf of the candidates seeking municipal office in a municipal election are NOT registered with the SEEC.
• Candidate Committee
An individual seeking elected office of Governor, Lt. Governor, Secretary of the State, State Treasurer, State Comptroller, Attorney General, State Senator, State Representative or Judge of Probate. Candidates for municipal offices (i.e. Mayor, Selectman, Board of Education) file locally with their Town Clerk and are not available through this search option.
• Political Action Committee
Committees formed by Business Entities, Labor Unions and Other Organizations, Two or More Individuals, Legislative Caucus Committees or Legislative Leadership Committees for activities involving state elections. Committees formed for municipal activities in municipal elections only (including referenda) are filed with the Town Clerks and are not available through this system.
• Party Committee
For major and minor parties, Town Committees or State Central Committees would be found under this category.
• Exploratory Committee
An exploratory committee is a committee formed by a candidate who has not yet determined which particular public office to seek, yet desires to raise and spend funds to “test the waters.” An exploratory committee may only be established for an office or offices to be elected at the same election (raising or spending funds will trigger candidacy). The sole purpose of such a committee is to decide whether to seek office in a particular election.
• All
Use this category if you are unsure of the type of committee you are searching for.
   Form Type   (Show Details...)
By default, the ALL category radio button is selected. If you are searching for a specific type of form, choose the appropriate form type radio button. For example, select the Registration radio button and then type "smith" under the Candidate / Chairperson Name. The system will provide a list of all registration type documents filed for committees whose candidate or chairperson name (Full Name) contains the word "smith".

The following is a brief definition of each type of form category submitted with the SEEC.

• Registration Forms All committees are required to file a Statement of Registration. These forms include names and addresses of designated officers, name and address of the depository institution and other pertinent information regarding the organizational characteristics of the committee. Any changes to the original registration can be filed with the SEEC by way of an Amendment.
• Financial Reports All registered and active committees are required to periodically file financial reports during the course of their existence. The frequency and types of financial reports to be filed will vary from one type of committee to another and from one election cycle to the next. It should be noted that one of the three types of SEEC FORMS may be filed to satisfy the financial requirement for a given Report Type. These forms are SEEC FORM 20, 21 and 30.
• CEP Forms (Citizens Election Program) All Candidate Committees formed for the purposes of seeking a Statewide or General Assembly office must indicate their intent to participate or intent not to participate in the Citizens Election Program by filing CEP 10 or CEP 11 forms. This category of forms includes all relevant forms filed by the committees during their existence.
• All Use this category if you are unsure of the type of form you are searching for.
   Chairperson / Candidate Last Name    (Show Details...)
Use this criterion to provide full or any part of the Last name of the candidate(s) / chairperson(s) of the committees. For example if you type chris for the Candidate / Chairperson Last Name as the search criterion then the search will return records for the committee(s) whose candidate(s) / chairperson(s) last name includes the string value of chris.
   Election Year    (Show Details...)
The year the election was or will be held. By default, the search is based on ALL election years. Choose one of the year values from the drop down list to limit your search to a single election year.
   Committee Name    (Show Details...)
Use this criterion to provide full name or any part of the name given to a committee at the time of its registration. For example, if you type democrat for the Committee Name criteria then the search will return all committee names which include the string value of democrat anywhere in the full name of the committee.
   Candidate / Chairperson Name    (Show Details...)
Use this criterion to provide full name or any part of the First and Last names of the candidates / chairpersons of the committees. For example if you type chris for the Candidate / Chairperson Name as the search criterion then the search will return all committee names whose candidate / chairperson full name includes the string value of chris.
   Office Sought    (Show Details...)
For Candidate Committees, it lists the office to which the candidate seeks election. For Exploratory Committees, you MUST use Undetermined. This search criterion does not apply to party or political action committees and therefore also automatically results in limiting search to the type of committees.
   Report Type    (Show Details...)
This criterion applies to Form type of Financial Reports only. Each financial report must be filed as one of the choices listed in the drop down list. Please note that not all choices apply to every committee type. For example, report type of Itemized Statement to Accompany application for Public Grant only applies to Candidate Committees whose candidates participated in the Citizens’ Election Program.
   Document Type    (Show Details...)
Each document (registration or financial report) is categorized as Original or Amendment. By default, ALL radio button is selected.
   Treasurer Name    (Show Details...)
Use this criterion to provide full name or any part of the First and Last names of the treasurers of the committees. For example if you type john for the Treasurer Name as criterion then the search will return all committee names whose treasurer’s full name includes the string value of john.
   Filed Year    (Show Details...)
Reflects the calendar year in which the document (registration or financial report) was received. By default, the search is based on ALL filed years. Choose one of the year values from the drop down list to limit your search to a single filed year.
   Received Dates    (Show Details...)
Reflects the date range within which the document was received. By default, the search returns all documents received from 1/1/1753 to date.
   Period Covered Dates    (Show Details...)
It applies to Financial Reports only. Reflects the period covered date range for the financial reports.
   Sort Results By    (Show Details...)
Use this option to sort the entire report by the report field that you select from the dropdown list. Once in the report, you can also sort the current report page by clicking on one of the report column headings. Click once for ascending, again for descending.
   Show Records    (Show Details...)
The default number of records displayed per page is 200; however you can change the number by choosing the desired value from the dropdown list for Records per page.
   Result Layout    (Show Details...)
By default the search result screen displays the search results in a grid format but you can also display the results in free form format. Select the radio button for the Free Form format to display search results using this format.
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