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How to use eCRIS Receipt Search

 

The purpose of eCRIS Receipt Search option is to offer public users to search for and view transaction details related to the Monetary and Non-Monetary receipts reported by committees which filed campaign finance reports electronically using eCRIS or whose paper report transactions were entered by the SEEC using a data entry module. The first step in accomplishing this is to specify the search criteria. Before you specify any criterion it is recommended that you articulate your search into a well defined statement. We have a wide array of search criteria so as to allow the public to quickly access the information they desire. In doing so, therefore a search which is not well defined can result in returning thousands of transactions thus causing the public user to become frustrated and more importantly wasting their time. We value your time and equally valuable to us is your ability to retrieve desired results.

 We offer these basic tips for you to consider when using eCRIS Receipt Search option:
You can only search for transactions reported by Active and SEEC Registered committees who filed their financial reports since 1/1/2008 through yesterday midnight.
This includes transactions reported by eCRIS filers as well as filers who filed on paper. For committees filing their reports on paper, their transactions were either entered by the SEEC staff or an agent of SEEC.
You can only search for transactions which have been filed with the SEEC. For committees using eCRIS, the transactions which are in DRAFT mode are not disclosed to public until filed by the designated officer(s) of the committee.
You MUST specify a search value for at least one of the following search fields (marked with an asterisk):
       Type of Receipt 
       Contributor Name
       Employer Name
       Committee (Receipient)

Please refer to the detailed explanation of these search criteria.
Whenever possible only provide search criteria that you are certain of. We recommend that you provide the minimum required search criteria which meet your search needs. As you gain familiarity and understanding of data maintained and collected by the SEEC, you may find it useful to provide increased amount of search criteria which might result in the most precise result set you are looking for. We advise you to read the following sections which may prove useful in gaining understanding of the data collected by the SEEC.
eCRIS Receipt Search criteria values specified by the users are NOT case sensitive.
Do NOT use wild card search characters (such as *, %, and so on) when specifying search values for the text type search criteria.
Do NOT use punctuations (such as -, ‘, “, !, +, ?, @, $ and so on) when specifying search values for the text type search criteria.
Type of Receipt
Describes a transaction by which a Committee has benefited monetarily or non-monetarily.

By default, the check box for Select/Unselect ALL is not checked. To search for ALL types of receipts the user may choose to leave it unchecked. Unless you wish to limit your search to the transactions that are reported as a given type of receipt(s), we suggest that you do not select any of the types of receipts listed.

The following are two other options available to the user for identifying their selection based on this criterion:

1) Select/Unselect a group of types of receipts. A group may be defined as 80% of the choices available.
For example the user may be interested in searching for transactions based on ALL types of receipts except the ones marked as Public Grant. To accomplish this, the user should click on the check box for Select/Unselect ALL option and scroll through the list to find Public Grant as the type of receipt and click on the check box to Unselect it.
2) Select/Unselect a few types of receipts. A few is defined as choices of no more than
3. For example the user may be interested in searching for transactions based on types of receipts marked as In Kind Contributions or Itemized Contributions from Individuals. To accomplish this, the user should ignore the check box for Select/Unselect ALL option and simply scroll down and then click on the check boxes for In Kind Contributions and Itemized Contributions from Individuals (use the scroll bar to scroll through the list, if necessary).

To remove the check mark in the box, click the check box again.
Use the scroll bar to browse through the list of types of receipts not in the view.

The choices listed as the type of receipts correspond to the section titles under the categories MONETARY and NON-MONETARY RECEIPTS of the FORMS 30 and 20.
The following is the list of searchable types of receipts from FORMS 30 and 20:
   Describes a transaction by which a Committee has benefited monetarily or non-monetarily. (Show Details...)
Receipt Types Included in
Advertising Book Proceeds Form 30 and 20
Anonymous Contributions Form 30 and 20
Contributions From Other Committees Form 30 and 20
In Kind Contributions Form 30 and 20
In Kind Donations Not Considered Contributions Form 30 and 20
Interest From Authorized Account Form 30 and 20
Itemized Contributions from Individuals Form 30 and 20
Loans Received Form 30 and 20
Misc. Monetary Receipts not Considered Contributions Form 30 and 20
Personal Funds of Candidate Form 30
Public Grant Funds Received Form 30
Receipts From Entities other than Individuals or Other Committees Form 20
Refundable Deposit To Telephone Company Form 30 and 20
Reimbursements, Payments or Surplus Distributions Form 30 and 20
Proceeds from Sale of Donated Items Form 30 and 20
Transfer from Affiliated Business Treasury Form 20
Transfer From Labor Union or Other Organization Treasury Form 20
Unitemized Contributions from Small Contributors Form 30 and 20
   Contributor Name   (Show Details...)
This criterion refers to the name of contributor that gave something of value, whether monetary or non-monetary, to the committee. Contributors can be Individuals (as in Section B), Committees (as in Section C1), Businesses (as in Section D), and Labor Unions & Other Organizations (as in Section G of Form 20). Use this criterion to provide full name or any part of the name for a contributor.
For example, if you type john for the Contributor Name criterion then the search will return all contributor names which include the string value of john anywhere in the full name of the contributor such as John Doe, Jim Johnson, John Doe Enterprises, John Doe for Senate, Johnstown Independent Town Party Committee, and so on.
Receipt Types Contributor Type
Advertising Book Proceeds Individuals, Businesses, Committees, Labor Unions & Other Organizations, Other Entities
Anonymous Contributions None
Contributions From Other Committees Committees
In Kind Contributions Individuals, Committees, Other Contributors
In Kind Donations Not Considered Contributions Individuals, Businesses
Interest From Authorized Account Businesses (must be a financial institution)
Itemized Contributions from Individuals Individuals
Loans Received Individuals, Businesses (must be a financial institution), Other Committees
Misc. Monetary Receipts not Considered Contributions Individuals, Businesses, Labor Unions & Other Organizations, Other Committees
Personal Funds of Candidate Individual
Public Grant Funds Received CEP (Citizens’ Election Program)
Receipts From Entities other than Individuals or Other Committees Businesses, Other Entities
Refundable Deposit To Telephone Company Individuals
Reimbursements, Payments or Surplus Distributions Committees
Proceeds from Sale of Donated Items Individuals
Transfer from Affiliated Business Treasury Businesses
Transfer From Labor Union or Other Organization Treasury Labor Unions & Other Organizations
Unitemized Contributions from Small Contributors Individuals
   City   (Show Details...)
This criterion refers to the name of the City associated with the address for the contributor making a contribution as reported to the SEEC. For the purposes of disclosure the definition of city also includes towns and communities within CT. We caution users to be careful when using this criterion to search for contributions. You may specify either the full name of the city or partial name of the city, such as hartford or hart. It should be noted however that data reported using eCRIS or on paper (entered by SEEC) is made available as reported by the user and therefore may include instances of misspelled city names and/or where such information is completely missing.
   State   (Show Details...)
This criterion refers to the abbreviation of the State associated with the address for the contributor making a contribution as reported to the SEEC. You may select State abbreviation from the drop down list to limit your search. We caution users to be careful when using this criterion to search for contributions. It should be noted that data reported using eCRIS or on paper (entered by SEEC) is made available as reported by the user and therefore may include instances of improper state abbreviations and/or where such information is completely missing.
   Office Sought    (Show Details...)
For Candidate Committees, it lists the office to which the candidate seeks election. For Exploratory Committees, you MUST use Undetermined. This search criterion does not apply to party or political action committees and therefore also automatically results in limiting contributions to the type of committees.
   District Number and District Type    (Show Details...)
These criteria refer to the Candidate Committees whose candidate is seeking election to the office of State Representative, State Senator or Judge of Probate. This search criterion does not apply to Exploratory Committees, Candidate Committees (for offices other than mentioned earlier), Party or Political Action committees and therefore also automatically results in limiting contributions to specific type of committees.
   Employer Name    (Show Details...)
This criterion refers to the Employer Name associated with the individual contributor as reported in Itemized Contributions from Individuals (Section B). Employer Name is required when aggregate contributions exceed $100 during the life of the committee for Candidate and Exploratory committees and during a given calendar year for the Party and Political Action Committees. We caution users to be careful when using this criterion to search for contributions. You may specify either the full name or the partial name of the employer. It should be noted however that data reported using eCRIS or on paper (entered by SEEC) is made available as reported by the user and therefore may include instances of misspelled employer names and/or where such information is completely missing.
   Transaction From and To Dates    (Show Details...)
These criteria refer to the Transaction Date range associated with the contributions made to the committees as reported to the SEEC. Use mm/dd/yy OR mm/dd/yyyy format to specify dates. When you do specify FROM DATE and do not specify the TO DATE, the search engine will assume today’s date as the TO DATE. If you do specify the TO DATE then it must be greater than the FROM DATE. We caution users to be careful when using these criteria to search for contributions. It should be noted that data reported using eCRIS or on paper (entered by SEEC) is made available as reported by the user and therefore may include instances of improper date formats. In an event where the transaction date is missing, the search engine uses ASSUMED TRANSACTION DATE (which is the beginning date of the period the transaction was reported in).
   Amount Minimum and Maximum    (Show Details...)
These criteria refer to the Amount range associated with the contributions made to the committees as reported to the SEEC. DO NOT USE $ or comma when specifying amounts. When you do specify MINIMUM AMOUNT and do not specify the MAXIMUM AMOUNT, the search engine will assume any amount greater than the minimum amount as the MAXIMUM AMOUNT. If you do specify the MAXIMUM AMOUNT then it must be greater than the MINIMUM AMOUNT. We caution users to be careful when using these criteria to search for contributions. It should be noted that data reported using eCRIS or on paper (entered by SEEC) is made available as reported by the user and therefore may include instances of improper amount formats (such as negative amounts) and/or where such information is completely missing.
   Committee (Recipient)   (Show Details...)
This criterion refers to the name of committee which received a contribution(s). Use this criterion to provide full name or partial name of the committee receiving contribution(s).
   Committee Type   (Show Details...)
By default, the ALL category radio button is selected. If you are searching for receipts made to a specific type of committee, then choose the appropriate committee type radio button. Please note that the candidate committees established on behalf of the candidates seeking municipal office are NOT registered with the SEEC.

• Candidate Committee An individual seeking elected office of Governor, Lt. Governor, Secretary of the State, State Treasurer, State Comptroller, Attorney General, State Senator, State Representative or Judge of Probate. Candidates for municipal offices (i.e. Mayor, Selectman, Board of Education) file locally with their Town Clerk and are not available through this search application.
• Political Action Committee Committees formed by Business Entities, Labor Unions, Two or More Individuals, Other Organizations, Legislative Caucuses or Legislative Leaders for activities involving state elections. Committees formed for municipal activities only (including referenda) are filed with the Town Clerks and are not available through this system.
• Party Committee Town Committees for major and minor parties or State Central Committees would be found under this category.
• Exploratory Committee An exploratory committee is a committee formed by a candidate who has not yet determined which particular public office to seek, yet desires to raise and spend funds to “test the waters.” An exploratory committee may only be established for an office or offices to be elected at the same election (raising or spending funds will trigger candidacy). The sole purpose of such a committee is to decide whether to seek office in a particular election.
• All Use this category if you are unsure of the type of committee you are searching for.
   Election Year   (Show Details...)
This criterion ONLY applies to CANDIDATE AND EXPLORATORY committees. You may use this criterion to further refine your search for a specific ELECTION YEAR. The drop down list will ONLY include those ELECTION YEARS for which searchable data exists. It should be noted that data reported on paper is entered in batches and therefore may not become searchable immediately after it is filed with the SEEC.
   Sort Results by   (Show Details...)
This criterion allows the user to sort the search results by one of the choices listed on the drop down list. By default the search results are sorted by the Transaction Date in Descending order. It should be noted that the user can click on the column titles on the search results screen to change the sort order.
   Show Amended History   (Show Details...)
This criterion allows the user to include transactions which have been amended by the filer. By default the search results ONLY include ORIGINAL transactions filed.
   Show Records of Receipts   (Show Details...)
The default number of records displayed per page is 100, which is also the highest number of records that can be displayed per page; however you can change the number by choosing the desired value from the dropdown list.