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Coded Purposes for Expenditures
CODED PURPOSES FOR EXPENDITURES (For use with Sections P, Q, R, S, T of the SEEC Form 20)
(Note: Asterisk * adjacent to the left of an Expenditure Code indicates that Description Field is Mandatory)
(Warning: The existence of a particular expenditure code does not mean that such expenditure is lawful.
To determine lawfulness, treasurers must read the committee guide applicable to their type of committee. Candidates who participate in the Citizens’ Election Program are subject to additional restrictions on uses of public campaign funds.)
   Advertising   (Show Details...)
Each expenditure code beginning with "A-" is to be used to identify the delivery method for paid advertising, which includes advertising to solicit committee funds. Include the costs for both the development and the delivery of the message. A payment to a professional consultant to develop a message should be coded to the main advertising delivery method below, not as Professional Consultant (CNSLT), which is a code that should only be used when no other expenditure code applies. If a single advertising message is developed for several of the delivery mechanisms listed below, use A-OTH for the cost of developing the message and then use the applicable code for the payments associated with the several delivery methods used.
Note: The one exception to this advertising rule is when advertising content includes, as part of the message, an invitation to individuals to attend a fundraising event in return for a contribution or attendance fee. Fundraising Event advertising must be coded FNDR (see explanation below) irrespective of the advertising delivery method.
   A-DM   (Show Details...)
Expenditure to advertise through direct mail.
   A-MAG   (Show Details...)
Expenditure to advertise through a magazine.
   A-NEWS   (Show Details...)
Expenditure to advertise through a newspaper.
   A-ATM   (Show Details...)
Expenditure to advertise using an automated telephone/fax message, or an automated telemarketing message.
   A-PH-BNK   (Show Details...)
Expenditure for the use of phone banks, where people are speaking as distinguished from pre-recorded messages (above) and polls and surveys (below).
   A-RAD   (Show Details...)
Expenditure to advertise on radio.
   A-SIGN   (Show Details...)
Expenditure for the cost of preparing, printing, producing or distributing lawn or billboard signs visible from any street or highway.
   A-TV   (Show Details...)
Expenditure to advertise on television.
   A-WEB   (Show Details...)
Expenditure to advertise on the World Wide Web. This includes Webcasting (sending audio and/or video live over the Internet), or any other form of advertising on the web. See WEB for other web related expenditures.
   A-OTH   (Show Details...)
Any expenditure for any other advertising, not listed above, like the cost of (a) posters, stickers, streamers, banners, etc. for distribution on or in buildings or vehicles (i.e. cars, buses, boats, aircraft, etc.);
   (b) campaign paraphernalia, such as pins, hats, potholders, tee shirts and other campaign giveaway items;
   (c) audio messages and the cost of transmitting them by speakers from vehicles or buildings;
   (d) ad placed in ad books, in schools or civic organizations’ pamphlets or bulletins, or
   (e) ad books for fundraising events held by other committees.
   *ATT   (Show Details...)
Expenditure for attendance fee or entrance fee for any person to a
(1) fundraiser held by any committee;
(2) an inaugural event of any candidate;
(3) an educational course or training seminar; etc. In the text box of the Description Field, which is mandatory under this expenditure category, identify the name and address of the individual who is attending the event as well as the date and location of the event and the name of the sponsoring committee or entity sponsoring the event.
   BNK   (Show Details...)
Expenditure to record any payment of BANK fees, interest charges, or penalties assessed by the bank on the committee’s checking account only. Similar fees assessed by a credit card company should be listed under credit card charges in Sec. R of the Form 20, entitled “Expenses Incurred on Committee Credit Card”.
   CCP   (Show Details...)
Expenditure to record any payment of the Credit Card bill, including partial payments, finance charges, and mid-cycle payments. See Sec. R of the Form 20, entitled “Expenses Incurred on Committee Credit Card”, to record actual charges made against the credit card account,including any finance charges.
   CEF   (Show Details...)
Expenditure to record any payment to the State of Connecticut’s Citizens Election Fund (“CEF”). Checks should be made payable to the Treasurer- State of Connecticut and sent to the State Elections Enforcement Commission, 20 Trinity Street, Hartford, CT 06106. This expenditure code does not apply to the SRPLS (Surplus Distribution) expenditure code explained below.
   CHAR   (Show Details...)
Expenditure for a payment of committee funds to a tax-exempt charitable organization (26 U.S. Code 501(c)).
   CNSLT   (Show Details...)
Expenditures to a professional consultant. Professional consultants are individuals or entities that are paid by the committee as independent contractors for their professional advice. They are not salaried employees and they are not individuals who are serving the committee as volunteers. Examples: management firms, public relations firms, lawyers and accountants, etc. However, for payments to professionalconsultants who design polls and surveys, or advertising messages, use the more specific code (ex. A-DM, A-OTHR, POLLS). If the payment toa professional consultant includes costs paid or incurred to some other vendor, following completion of the entry of this expenditure, go immediately to Section T, “Itemization of Reimbursements to Committee Workers and Consultants,” and follow the instructions for reporting of Secondary Payees.
   CNTRB   (Show Details...)
Expenditures that are contributions to another committee. The expenditure of a committee’s funds to make a contribution to another committeeis to be distinguished from an expenditure of committee funds to pay the other committee (POC) for shared expenses or fair market value of goods or services provided to the committee by another committee acting as a vendor. See explanation of POC below.
   *EFV   (Show Details...)
Expenditures for equipment, furniture, and vehicles. Record only the portion of the cost that is actually paid. Cost includes any costs associated with the delivery or installation of the item. Equipment includes computers, printers, phones, etc. The text box of the Description Field,which is mandatory in this situation, must list the item, and whether the expenditure is a purchase, rental or lease. Note: Vehicles may only be leased and may not be purchased.
   FOOD   (Show Details...)
Expenditures paid directly to a vendor for food and beverage, except if the vendor is paid for these items in association with the committee’s own sponsored fundraiser (see FNDR below) or the committee’s own sponsored inaugural event (see INAUG below.)
   FNDR   (Show Details...)
Expenditures associated with holding a committee fundraising event (i.e. payments to restaurants, hotels, caterers, food and beverage vendors, invitations, entertainers performing at the event, paid speakers, etc.) Advertising content that includes as part of the message invitations to individuals to attend a committee fundraising event in return for a contribution or attendance fee must, however, be coded FNDR irrespective of the advertising delivery method. Note: This expenditure category must not include expenditures of the committee’s funds for the ATT (Attendance fees) of any persons attending any other committee’s fundraising event.
   GIFT   (Show Details...)
Record the purchase of any item that is to be given as a gift to any individual or entity. Gifts to committee workers are limited to an aggregate of $100 per recipient. The text box of the Description Field, which is mandatory in this situation, must identify the item purchased as well as the name and address of the individual or entity who is the recipient of the committee’s gift.
   INAUG   (Show Details...)
Expenditures relating to the committee’s costs for hosting an inaugural event for the committee’s own candidate. This code does not include expenditures by the committee for attendance fees of individuals to another committee’s inaugural event, which must be coded as ATT-Attendance fee (see above).
   LOAN   (Show Details...)
Expenditures to record the payment of committee's LOAN, whether principal, interest or both. (Note: Any penalties assessed for non-payment on a loan, if not paid by the payment due date, must be disclosed as additional “Expenses Incurred by Committee but not Paid During This Period” in Sec. S of the Form 20.
   OFFICE   (Show Details...)
Expenditures for office supplies such as paper, pens, printer cartridges, etc.
   OVHD   (Show Details...)
Expenditures of overhead operating costs, including the cost of renting office space, parking spaces, repairing or servicing office furniture and equipment used in connection with committee activities, related insurance, utility payments for committee headquarters, subscriptions and similar overhead operating expenses.
   PETTY   (Show Details...)
Expenditure to replenish the committee’s petty cash fund.
   POC   (Show Details...)
Expenditures to record a payment to another committee at fair market value for goods, services or other things of value provided by that other committee acting as a vendor or as a reimbursement of a shared expense. Examples: payment for a mail list, contact list or email distribution list prepared and produced by the other committee, or for the cost of the salaries of the other committee’s salaried employees who were loaned to the committee, etc. Absent payment to the other committee at fair market value for such benefits received, within 45 days of receipt, the committee would be receiving an In-Kind Contribution from the other committee.(Note: In-Kind contributions do not require an expenditure code because they are receipts of the committee,not expenditures.) The POC expenditure code category must be distinguished from expenditures that are coded as CNTR(contributions to another committee).
   POLLS   (Show Details...)
Expenditures associated with conducting polls and surveys. This category is to be distinguished from A‑PH-BNK (phone banks) because the information isn’t just delivered to the public but opinion is carefully being sought and collected from the public in some manner to produce a poll or survey result or report. If a professional consultant is both designing and conducting the poll or survey,uses POLLS as the expenditure code, not “CNSLT” (see above).
   POST   (Show Details...)
Expenditures for postage, such as stamps, bulk mail permits, post office boxes and envelopes, United Parcel Service, Federal Express, etc.
   PRNT   (Show Details...)
Expenditures associated with the costs of printing, photocopying or reproducing literature, stationery, invitations and the like.
   RCW   (Show Details...)
Expenditures to Reimburse Committee Workers, which may include a candidate. This is when the cost of payment for something needed by the committee is advanced by the committee worker and reimbursement is sought and obtained from the committee’s treasurer who authorized the payment within 45 days of receipt of the paid for item. Note: Absent reimbursement to the committee worker within 45 days of receipt of the paid for item, the committee would be receiving an In‑Kind Contribution from the committee worker. After making payment to the worker, reporting this item also requires full reporting of the Secondary Payees appearing on the payment slip of the committee worker. Go immediately to Section T, “Itemization of Reimbursements to Committee Workers and Consultants,” and follow the instructions for reporting of Secondary Payees. Further Note: When reimbursing the candidate, report the purchase in Section Q of the Form 20, entitled “Campaign Expenses Paid by the Candidate.”
REF   (Show Details...)
Refunds are expenditures of any committee funds that were deposited into the committee’s checking account and then returned to a contributor or any other revenue source for any reason.
   SRPLS   (Show Details...)
Expenditures which are surplus distributions in connection with the termination and dissolution of the committee.
   TRVL   (Show Details...)
Expenditures for an individual’s transportation costs and lodging authorized by the treasurer, such as the cost of gasoline, other transportation fare, and lodging. The cost of attending any event should be coded as ATT (Attendance) (see above) and any separate payment for food outside the cost of the attendance fee should be coded as FOOD.
   WAGE   (Show Details...)
Expenditures for Wages and benefits paid to the committee’s staff. This is to be distinguished from payments to professional consultants “CNSLT” who are independent contractors.
   WEB   (Show Details...)
Expenditures for accessing and having a presence on the WEB. This includes payments to develop or maintain:
(a) a committee web site and homepage;
(b) an internet provider;
(c) a domain name on the internet;
(d) payments to a merchant account processor or a payment gateway provider to enable the committee to receive online credit
and debit card contributions over the internet; and
(e) similar costs relating to use of the internet. This is not to be used for any costs related to advertising on the web – see A-WEB above.
   MISC   (Show Details...)
Expenditures of Miscellaneous items that are not listed above. The text box of the Description Field, which is mandatory in this situation, must explain in narrative form, with sufficient clarity, the purpose of this expenditure.

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