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Each expenditure code beginning with "A-" is to be used to identify the delivery method for paid advertising, which
includes advertising to solicit committee funds. Include the costs for both the development and the delivery of the message. A payment to
a professional consultant to develop a message should be coded to the main advertising delivery method below, not as Professional
Consultant (CNSLT), which is a code that should only be used when no other expenditure code applies. If a single advertising message is
developed for several of the delivery mechanisms listed below, use A-OTH for the cost of developing the message and then use the
applicable code for the payments associated with the several delivery methods used.
Note: The one exception to this advertising rule is
when advertising content includes, as part of the message, an invitation to individuals to attend a fundraising event in return for a
contribution or attendance fee. Fundraising Event advertising must be coded FNDR (see explanation below) irrespective of the
advertising delivery method.
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Expenditure to advertise through direct mail.
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Expenditure to advertise through a magazine.
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Expenditure to advertise through a newspaper.
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Expenditure to advertise using an automated telephone/fax message, or an automated telemarketing message.
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Expenditure for the use of phone banks, where people are speaking as distinguished from pre-recorded messages (above) and
polls and surveys (below).
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Expenditure to advertise on radio.
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Expenditure for the cost of preparing, printing, producing or distributing lawn or billboard signs visible from any street or
highway.
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Expenditure to advertise on television.
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Expenditure to advertise on the World Wide Web. This includes Webcasting (sending audio and/or video live over the Internet),
or any other form of advertising on the web. See WEB for other web related expenditures.
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Any expenditure for any other advertising, not listed above, like the cost of (a) posters, stickers, streamers, banners, etc. for
distribution on or in buildings or vehicles (i.e. cars, buses, boats, aircraft, etc.);
(b) campaign paraphernalia, such as pins, hats,
potholders, tee shirts and other campaign giveaway items;
(c) audio messages and the cost of transmitting them by speakers from
vehicles or buildings;
(d) ad placed in ad books, in schools or civic organizations’ pamphlets or bulletins, or
(e) ad books for
fundraising events held by other committees.
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Expenditure for attendance fee or entrance fee for any person to a
(1) fundraiser held by any committee;
(2) an inaugural event of
any candidate;
(3) an educational course or training seminar; etc. In the text box of the Description Field, which is mandatory under
this expenditure category, identify the name and address of the individual who is attending the event as well as the date and location of
the event and the name of the sponsoring committee or entity sponsoring the event.
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Expenditure to record any payment of BANK fees, interest charges, or penalties assessed by the bank on the committee’s checking
account only. Similar fees assessed by a credit card company should be listed under credit card charges in Sec. R of the Form 20,
entitled “Expenses Incurred on Committee Credit Card”.
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Expenditure to record any payment of the Credit Card bill, including partial payments, finance charges, and mid-cycle payments.
See Sec. R of the Form 20, entitled “Expenses Incurred on Committee Credit Card”, to record actual charges made against the credit
card account,including any finance charges.
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Expenditure to record any payment to the State of Connecticut’s Citizens Election Fund (“CEF”). Checks should be made
payable to the Treasurer- State of Connecticut and sent to the State Elections Enforcement Commission, 20 Trinity Street,
Hartford, CT 06106. This expenditure code does not apply to the SRPLS (Surplus Distribution) expenditure code explained below.
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Expenditure for a payment of committee funds to a tax-exempt charitable organization (26 U.S. Code 501(c)).
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Expenditures to a professional consultant. Professional consultants are individuals or entities that are paid by the committee as
independent contractors for their professional advice. They are not salaried employees and they are not individuals who are serving the
committee as volunteers. Examples: management firms, public relations firms, lawyers and accountants, etc. However, for payments
to professionalconsultants who design polls and surveys, or advertising messages, use the more specific code (ex. A-DM, A-OTHR,
POLLS). If the payment toa professional consultant includes costs paid or incurred to some other vendor, following completion of
the entry of this expenditure, go immediately to Section T, “Itemization of Reimbursements to Committee Workers and Consultants,”
and follow the instructions for reporting of Secondary Payees.
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Expenditures that are contributions to another committee. The expenditure of a committee’s funds to make a contribution to
another committeeis to be distinguished from an expenditure of committee funds to pay the other committee (POC) for shared
expenses or fair market value of goods or services provided to the committee by another committee acting as a vendor. See
explanation of POC below.
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Expenditures for equipment, furniture, and vehicles. Record only the portion of the cost that is actually paid. Cost includes any
costs associated with the delivery or installation of the item. Equipment includes computers, printers, phones, etc. The text box of the
Description Field,which is mandatory in this situation, must list the item, and whether the expenditure is a purchase, rental or lease.
Note: Vehicles may only be leased and may not be purchased.
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Expenditures paid directly to a vendor for food and beverage, except if the vendor is paid for these items in association with the
committee’s own sponsored fundraiser (see FNDR below) or the committee’s own sponsored inaugural event (see INAUG below.)
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Expenditures associated with holding a committee fundraising event (i.e. payments to restaurants, hotels, caterers, food and
beverage vendors, invitations, entertainers performing at the event, paid speakers, etc.) Advertising content that includes as part of the
message invitations to individuals to attend a committee fundraising event in return for a contribution or attendance fee must,
however, be coded FNDR irrespective of the advertising delivery method. Note: This expenditure category must not include
expenditures of the committee’s funds for the ATT (Attendance fees) of any persons attending any other committee’s fundraising
event.
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Record the purchase of any item that is to be given as a gift to any individual or entity. Gifts to committee workers are limited to
an aggregate of $100 per recipient. The text box of the Description Field, which is mandatory in this situation, must identify the
item purchased as well as the name and address of the individual or entity who is the recipient of the committee’s gift.
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Expenditures relating to the committee’s costs for hosting an inaugural event for the committee’s own candidate. This code does
not include expenditures by the committee for attendance fees of individuals to another committee’s inaugural event, which must be
coded as ATT-Attendance fee (see above).
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Expenditures to record the payment of committee's LOAN, whether principal, interest or both. (Note: Any penalties assessed for
non-payment on a loan, if not paid by the payment due date, must be disclosed as additional “Expenses Incurred by Committee but not
Paid During This Period” in Sec. S of the Form 20.
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Expenditures for office supplies such as paper, pens, printer cartridges, etc.
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Expenditures of overhead operating costs, including the cost of renting office space, parking spaces, repairing or servicing office
furniture and equipment used in connection with committee activities, related insurance, utility payments for committee headquarters,
subscriptions and similar overhead operating expenses.
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Expenditure to replenish the committee’s petty cash fund.
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Expenditures to record a payment to another committee at fair market value for goods, services or other things of value provided
by that other committee acting as a vendor or as a reimbursement of a shared expense. Examples: payment for a mail list, contact list
or email distribution list prepared and produced by the other committee, or for the cost of the salaries of the other committee’s salaried
employees who were loaned to the committee, etc. Absent payment to the other committee at fair market value for such benefits
received, within 45 days of receipt, the committee would be receiving an In-Kind Contribution from the other committee.(Note:
In-Kind contributions do not require an expenditure code because they are receipts of the committee,not expenditures.) The POC
expenditure code category must be distinguished from expenditures that are coded as CNTR(contributions to another committee).
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Expenditures associated with conducting polls and surveys. This category is to be distinguished from A‑PH-BNK (phone
banks) because the information isn’t just delivered to the public but opinion is carefully being sought and collected from the public in
some manner to produce a poll or survey result or report. If a professional consultant is both designing and conducting the poll or
survey,uses POLLS as the expenditure code, not “CNSLT” (see above).
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Expenditures for postage, such as stamps, bulk mail permits, post office boxes and envelopes, United Parcel Service, Federal
Express, etc.
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Expenditures associated with the costs of printing, photocopying or reproducing literature, stationery, invitations and the like.
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Expenditures to Reimburse Committee Workers, which may include a candidate. This is when the cost of payment for
something needed by the committee is advanced by the committee worker and reimbursement is sought and obtained from the
committee’s treasurer who authorized the payment within 45 days of receipt of the paid for item. Note: Absent reimbursement to the
committee worker within 45 days of receipt of the paid for item, the committee would be receiving an In‑Kind Contribution from
the committee worker. After making payment to the worker, reporting this item also requires full reporting of the Secondary Payees
appearing on the payment slip of the committee worker. Go immediately to Section T, “Itemization of Reimbursements to Committee
Workers and Consultants,” and follow the instructions for reporting of Secondary Payees. Further Note: When reimbursing the
candidate, report the purchase in Section Q of the Form 20, entitled “Campaign Expenses Paid by the Candidate.”
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Refunds are expenditures of any committee funds that were deposited into the committee’s checking account and then returned to a
contributor or any other revenue source for any reason.
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Expenditures which are surplus distributions in connection with the termination and dissolution of the committee.
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Expenditures for an individual’s transportation costs and lodging authorized by the treasurer, such as the cost of gasoline, other
transportation fare, and lodging. The cost of attending any event should be coded as ATT (Attendance) (see above) and any
separate payment for food outside the cost of the attendance fee should be coded as FOOD.
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Expenditures for Wages and benefits paid to the committee’s staff. This is to be distinguished from payments to professional
consultants “CNSLT” who are independent contractors.
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Expenditures for accessing and having a presence on the WEB. This includes payments to develop or maintain:
(a) a committee
web site and homepage;
(b) an internet provider;
(c) a domain name on the internet;
(d) payments to a merchant account processor or a
payment gateway provider to enable the committee to receive online credit
and debit card contributions over the internet; and
(e)
similar costs relating to use of the internet. This is not to be used for any costs related to advertising on the web – see A-WEB above.
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Expenditures of Miscellaneous items that are not listed above. The text box of the Description Field, which is mandatory in this
situation, must explain in narrative form, with sufficient clarity, the purpose of this expenditure.
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